Mayor and Aldermen address record keeping woes, schedule budget work sessions
During the August 17, 2021 meeting of Bolton’s Mayor and Board of Aldermen, a number of issues were addressed.
A representative of BBI, Inc. of Flowood described for the Board the services his company can provide to assist the town in reconciling its monthly bank statements and reconciling the bank accounts to its books. The town uses a software system purchased in a prior year from BBI.
The BBI representative stated that the first month to be addressed will be the month following the month for which the reconciliation steps were last completed in Bolton’s computer system. The exact month is not yet known, but it appears that it was either in 2017 or 2018. If hired, BBI would charge $70 per hour, for each hour they spend working on the project.
When asked about the audit being performed by Windham and Lacey, Shelia Williams, town clerk, stated that Windham and Lacey have stated that they cannot complete the audit until the reconciliations are completed.
The Board completed a lengthy and spirited time of questions and discussion, then voted to hire BBI to provide the services described, with the stipulation that the Board has the option to terminate the process, at any time. BBI’s representative confirmed that the process can be stopped at any time.
Reginald Thompson, assistant chief of the Bolton Police Department, gave a report regarding bids for two vehicles that BPD can no longer use. BPD wishes to have the vehicles transferred to surplus property and sold (during the meeting held on August 4, the board asked Thompson to get back to them regarding bids for the vehicles). Thompson reiterated what had been stated at previous meeting(s): that BPD needs at least one, and preferably two, new vehicles. He mentioned that the AC is not working in the vehicle they are currently using.
Alderwoman Harris, Ward 2, stated she recalls that the Board approved purchase of a new vehicle some time ago, and the action should be recorded in the minutes for that meeting. Thompson responded that, after the Board took that action, BPD was later told by the Mayor and Clerk that BPD could not make the purchase, because the town did not have the money to cover the purchase.
William Woods, Alderman-at-Large proposed that budget work sessions be held at 6 p.m. on Monday and Tuesday, August 23 and 24, and sessions are scheduled at that time. These work sessions are open to the public.
Budget Work Sessions:
Monday, August 23, 2021 6 p.m.
Tuesday, August 24, 2021 6 p.m.
Clifton "Buddy" Henderson Municipal Building
202 Bolton Raymond Road
Bolton, MS 39041
The Mayor and Board of Aldermen meet on the first and third Tuesday of each month, 6 p.m. at Bolton Town Hall, 202 Bolton Raymond Road. Telephone: 601-866-2221. The public is invited to attend.
Pictured below: William Woods, Alderman-at-large, Douglas Beard, Alderman Ward 1, Helen Harris, Alderwoman Ward 2, Shirley Mason, Alderwoman Ward 3, Vera Powell, Alderwoman Ward 4.